S-USIH ExCom Minutes 11.21.2014
S-USIH ExCom meeting: conference call
November 21, 2014, 12:00pm
Dan Wickberg, President
Andrew Hartman, Conf Chair 2015 (Washington, DC)
Kevin Schutz, Treasurer
Ray Haberski, Secretary
Tim Lacy, Chair of Publications Committee
Need to contact Jennifer Burns to set up a time to speak about the 2016 conference
Work at IAT
Young’s work show as in-kind on the balance sheet
Come up with a realistic estimate for his time
SUSIH needs to figure out how much Young’s time actually costs
Some of the expense is minor maintenance
Building out features is a separate expense
Vote: on contributing a certain amount to the maintenance of the site
Kevin reminded that the operating budget is around $4500 a year at this point
The idea is not to budget more than 25-30% of the annual operating budget to the maintenance
The figure right now is around $1500-$2000
All agreed with this figure
Memo of agreement between IAT and IUPUI
PO Box should be maintained until something
Midwest Pragmatist Group meeting in third week of September 2015
Approve sending out a message to members to participate in the weekend group
2015 Conference Chair Report
Andrew briefed the group on an email conversation he engaged in with Lisa Szefel over the configuration of a plenary at the conference. Seemed to reach an amicable conclusion regarding the conference. Lisa did explain that she will not attend the conference because of this issue, no small matter considering the role she has played in the society and with the conference.
Dan wanted to know if this situation had implications for conference going forward. Andrew said he might do things differently in the future but finds it difficult to address conflicts without offending someone.
Dan raised the issue of how Tim Goeglin fits in among a scholarly community. Do we need to figure out criteria for including people in the conference?
Draft of CFP has been circulated and will be published within the next few weeks—anticipated deadline for conference is mid-April.
Committee has agreed to accept only complete panels—committee debated this issue at length. Graduate students in particular advocated for complete panels because it helps graduate students to reach out and connect with scholars.
Beginning process of presses committing to the conference—program ads, panel sponsorship, and table
Sponsored panel: SAAP, will contact Erin McKenna who is president at this time
Not much new to report from the email on the last budget report
Up $413 on the conference
Need sponsorship at the conferences to produce a little bit of profit
Need to increase the funding for graduate students
$20,248 in the bank
Not many outstanding expenses in any way
Will be moving forward on the membership database management
Will send out a progress report mid-January
Need to make sure that the membership system is operational by the rush of next year
Pub Chair report
Tim proposes a small budget for buying books to send out to reviewers
Generate emails that will be attached to membership renewal that allows people to volunteer for book reviewing
Budget for book purchases for reviewing: discussion covered issues that spoke to the reasons why books are not reaching our reviewers in a timely matter.
The ability to get these books reviewed is significant but we might need to consider how much funding would be needed to actually get the books we want
$200 budget line for the book review editors to get books out to reviewers in a timely manner
Book prize schedule is set and will be swinging into action early in the new year
Need to get people and presses to send books
Candidates for executive committee for next year
Discussion over creating a nominating committee
Ray suggested using that committee for former excom members to rotate off
Dan suggested using the nominating committee to introduce new officers to the way the society works
If we wish to create a nominating committee how would the society go about creating the committee?
Discussion over having an ad hoc committee on nominations
Dan introduced the need to discuss the length of terms and committee members who can learn how the organization is run while not participating directly in the society’s business
Dan introduced the need to create an archive for the society and to advance that this year before his term is up.
Next meeting in January.
Meeting concluded at 13:45.